LOG YOUR VOLUNTEER HOURS

Many thanks to all of you who volunteered for the HIWC in 2010, whether it was at the Kiddie Volksmarch in April, the annual volksmarch in September or the Holiday Bazaar in October. Without you, the club would not be able to exist!

In order to log your volunteer hours in the Volunteer Management Information System (VMIS), I have put together some instructions below. This the military's online volunteer system used to document volunteer hours.  By inputting your volunteers hours, you will automatically be invited to the Heidelberg Volunteer Recognition Ceremony in the spring of 2011 as well as help contribute to the the Heidelberg military community's overall volunteer hours. And maybe you'll find some other volunteer positions that may interest you in the future!

You can click here to download a PDF version and print it out.

SUMMARY OF HOW TO REGISTER AS A VOLUNTEER

 Go to www.myarmyonesource.com

If you are already registered as a volunteer on this website, please go to point 2 if you have volunteered for something new this year or point 4 if you already inputted hours for the same activity in 2009.

1) Register as a volunteer

 a) Click on Login (at top of page) and then on the image under Not a Member Yet? Register Now! and click on the Join Now! button.

 b) Click on Click here to register now

 c) Enter all necessary information (creating your own password). Under Military Community Affiliation scroll down to “USAG Heidelberg”.

 d) Press Continue

 e) Verify the information and press Register

2) Search for the volunteer activity

 a) Click on Volunteer Tools and click on Opportunity Locator.

 b) Scroll down to Organization and select HEIDELBERG INTERNATIONAL WANDERING CLUB and press Search.

 c) Scroll down and click on the Position your have volunteered for in 2010 (Note! If you have volunteered for various positions, you can always return to this point).

 d) You will see the position details. Scroll down to the bottom of the page and click Apply.

 e) Review the application (you can add/change any other information at this point) and press Submit

3) Wait for your application to be accepted by the HIWC Volunteer Coordinator

Note! This will not happen immediately so please leave some days before returning to the site.

4) Entering your volunteer hours

 a) Re-visit www.myarmysource.com website and click on Login (at the top of the page) and enter your user name and password and accept the policy.

 b) Click on Volunteer Tools  and then click on Service History. (Note! New volunteers will be requested to update their profile if they did not enter all their information when they first registered. All fields marked with a * need to be filled in. Click Save when done.)

 c) You will find the list of positions (under Open AVC Services) you have applied for. To the right of each position, click on the Hours link.

 d) Click on either Add For Day or Add For Period (note, for Council positions and HIWC Chairs, Period will be easier for you). For Days, the date cannot be earlier than 1 October 2010.

 e) Enter the date you volunteered or the period (for period, select Fiscal Year and ensure the year 2010 is selected), the number of hours and click on Save and Return to Hours List and then Return. The number of hours should appear under Total Hours once you return to the Service History page. Input the hours for any other positions (from point c)).

 f) Your hours have now been submitted. To check whether your hours have been certified, log in at a later date and check that the Status has been changed from Submitted to Certified.

THANK YOU FOR YOUR TIME!!!

If you have any questions, please email me at hiwc@yahoo.com

Catherine Floyd
Volunteer Coordinator
HIWC
November 2010