LOG YOUR VOLUNTEER HOURS

Many thanks to all of you who volunteered for the HIWC in 2009, whether it was at the Kiddie Volksmarch in April, the annual volksmarch in September or the Holiday Bazaar in October. Without you, the club would not be able to exist!

In order to log your volunteer hours in the Volunteer Management Information System (VMIS), I have put together some instructions below. This the military's online volunteer system used to document volunteer hours.  By inputting your volunteers hours, you will automatically be invited to the Heidelberg Volunteer Recognition Ceremony in the spring of 2010 as well as help contribute to the the Heidelberg military community's overall volunteer hours. And maybe you'll find some other volunteer positions that may interest you in the future!

You can click here to download a PDF version and print it out.

SUMMARY OF HOW TO REGISTER AS A VOLUNTEER

 Go to www.myarmyonesource.com

 If you are already registered as a volunteer on this website (or previously called www.myarmylifetoo.com), please go to point 2 if you have volunteered for something new this year or point 4 if you already inputted hours for the same activity in 2008.

1) Register as a volunteer

 a) Click on Not a Member? Join Now! (in blue at top of page) and click on the Join Now! button.

 b) Enter all necessary information (creating your own password). Under Community Affiliation scroll down to “IMCOM-USAG Heidelberg”.

 c) Press Continue

 d) Verify the information and press Register

2) Search for the volunteer activity

 a) Click on Become a Volunteer (top right-hand side) and click on Opportunity Locator.

 b) Scroll down to Organization and select HEIDELBERG INTERNATIONAL WANDERING CLUB and press Search.

 c) Click on the Position your have volunteered for in 2009 (Note! If you have volunteered for various positions, you can always return to this point).

 d) You will see the position details. Scroll down to the bottom of the page and click Apply.

 e) Review the application (you can add/change any other information at this point) and press Submit

3) Wait for your application to be accepted by the HIWC Volunteer Coordinator

Note! This will not happen immediately so please leave some days before returning to the site.

4) Entering your volunteer hours

 a) Re-visit www.myarmysource.com website and click on Login (in blue at the top of the page) and enter your user name and password.

 b) Click on My AOS Page (in blue at the top right hand corner of the page) and under AVC Volunteer (to the right) click on Service History. (Note! New volunteers will be requested to update their profile if they did not enter all their information when they first registered. All fields marked with a * need to be filled in. Click Save when done.)

 c) You will find the list of positions (under Open AVC Services) you have applied for (Note! For those who inputted hours in 2008, the positions - even if it says 2008 - are the same). To the right of each position, click on the Hours link.

 d) Click on either Day or Period (note, for Council positions and HIWC Chairs, Period will be easier for you) and then Add For Day or Add For Period.

 e) Enter the date you volunteered or the period (for period, select Fiscal Year and ensure the year 2009 is selected), the number of hours and click on Save and Return and then Return. The number of hours should appear under Total Hours once you return to the Service History page. Input the hours for any other positions (from point c)).

 f) Your hours have now been submitted. If you have entered your hours as a Period, please email me at hiwc@yahoo.com to confirm as the information does not automatically appear when I log in. To check whether your hours have been certified, log in at a later date and check that the Status has been changed from Submitted to Certified.

THANK YOU FOR YOUR TIME!!!

If you have any questions, please email me at hiwc@yahoo.com

Catherine Floyd
Volunteer Coordinator
HIWC
October 2009